Systrix IT Solutions

Leading Travel IT Solutions Company in Middle East

STAX Version 501 – New Release Points

Advanced Entry, Passenger Management, Invoicing, Imports, and Integration

1. Quick Entry – The Quick Entry Module enables high-speed, single-screen transaction processing for flights, non-air services, and holiday packages.

  • Eliminates multi-tab navigation and reduces manual data-entry time.
  • Supports configurable administrative controls to predefine and lock cost structures or service fees.
  • Prevents unauthorized modifications during transaction entry while allowing staff to enter approved markups or additional collections.
  • Supports immediate recording of point-of-sale cash and card collections.
  • Allows users to link and consume Advance Receipt Vouchers without interrupting the transaction-entry workflow.

2. User-Defined Data — UDID – Introduced the User-Defined Data module to support corporate-specific reference fields such as Cost Centers, Project Codes, and Employee IDs.

  • Supports configurable validation rules, including character limits and mandatory-field settings.
  • Supports data capture through GDS systems, including AIR, MIR, and PNR files.
  • Supports STBE API, third-party API integration, and manual data entry.
  • UDID information can flow into PDF invoices and external corporate handoff reports, including TRX, BTI, and JSON formats.
  • Added UDID data retrieval from STBE to STAX through API integration.

3. Passenger and Guarantor Profiles – The Passenger and Guarantor Profile Module provides a unified framework for managing travelers and financial sponsors in a single system. It eliminates the need to create multiple customer accounts for individual travelers while maintaining complete operational and financial history.

Passenger Profile

  • Centralizes traveler demographics, passport information, bank details, personal information, and travel documents.
  • Synchronizes profile data from STBE to STAX.
  • Supports transaction references such as Advance RVs through STBE synchronization and API integrations.
  • Supports passenger identification across modules through the Passenger Lookup feature

Guarantor Profile

  • Links travelers with corporate sponsors, hosts, or entities responsible for the transaction.
  • Manages visa guarantees, hold fees, security deposits, and refund deductions.
  • Automatically posts the relevant transactions to the General Ledger.
  • Provides dedicated Guarantor Statements of Account.

Cross-Module Integration

  • Supports profile linking across Bookings, Tours, Receipts, and Payments.
  • Automatically carries initial links, such as Advance RV references, to related flight and tour records.
  • Displays the Guarantor Name on printed documents.
  • Provides individual account statements for tracking and reconciliation.

4. Receipt and Payment Enhancements

  • Added a master dropdown for Transfer Methods.
  • Added RefNo fields and columns in Receipt screens.
  • Added multi-currency Manual Receipt Vouchers.
  • Added Receipt Print sharing through WhatsApp.
  • Added Payfort payment-link integration for automatic receipt capture.
  • Added the Copy Receipt feature for recurring payment and collection entries.

5. Regenerate Invoice — Merge Invoice – The Regenerate Invoice Module, also known as the Merge Invoice feature, allows users to combine multiple individual invoices into one consolidated invoice for a client.

  • Consolidation: Combines multiple sales transactions, such as separate flight, hotel, or visa transactions, into one invoice.
  • Split and Merge Logic: Supports both merging and splitting of invoices to match the client’s statement requirements.
  • Automatic Financial Adjustments: When invoices are merged, the system creates the required credit notes against the original invoices and generates a new consolidated invoice for the same total value.
  • Auto-Matching: Automatically matches the original and newly generated invoice transactions, reducing manual reconciliation work.
  • Original Data Preservation: Retains remarks, passenger information, and service details and transfers them correctly to the voucher details during the merge process.
  • Accounting Integration: The process is fully integrated with the financial accounting workflow to ensure that the original and consolidated transactions remain balanced.

6. Billback Calculation – In STAX, Billback refers to an additional service charge or fee billed to corporate clients for handling third-party bookings, particularly hotel accommodations.

  • Nature of Charge: Treats Billback as an agency service fee or markup, typically calculated as an agreed percentage of the base transaction amount.
  • Taxation and VAT: Treats the Billback fee as agency revenue and applies the relevant local taxes and VAT.
  • Automatic Calculation: Calculates Billback automatically based on customer-specific corporate agreements during booking and invoice generation.
  • Accounting Integration: Posts the applicable revenue and tax entries to the correct General Ledger accounts.

7. Invoice Enhancements

  • Added instant automatic invoice generation and email delivery after API import.
  • Added an API link to print invoices from STBE and third-party API systems.
  • Added the option to send Invoice Prints through WhatsApp.
  • Redesigned the Bulk Invoice screen for improved usability and clarity.
  • Introduced a separate module for bulk downloading Invoices and Credit Notes. Users can select, filter, and export multiple invoice and credit note documents simultaneously.
  • Added the EDGE Invoice Print Format.
  • Added the Original Invoice Number and Original Invoice Date to the header of Credit Notes.
  • The invoice print now displays the Passenger Profile name instead of the customer name when a matching Passenger Profile is available.
  • Added a troubleshooting report to identify invoices where the branch is blank or where the invoice branch differs from the order branch.

8. LPO Update Through Excel

  • Added an Excel-based feature to update LPO Numbers and LPO Dates in bulk across existing invoice records.
  • Users can upload a structured Excel file to update multiple invoices without manually opening and editing each transaction.
  • This ensures that corporate invoices contain accurate Local Purchase Order details, supporting client reconciliation and faster payment processing.
  • The standard LPO field supports regular reference lengths.
  • Exceptionally long reference strings, including those exceeding 90 characters, can be managed through the UDID module with expanded character capacity and configurable validation rules.

9. Other Purchase

  • Rapid Line Entry and Automatic Calculation: Enhanced the Other Purchase module with rapid line-item auto-population after selecting the Supplier, Expense, GST/VAT, and TDS fields.
  • Added an Update/Calculate option that automatically calculates multi-rate GST/VAT and TDS.
  • The system automatically assigns the correct General Ledger accounts.

10. Excel Imports

  • Added bulk Excel import for Other Purchases, Debit Notes, Credit Notes, and Journal Vouchers.
  • Added Cash, Credit Card, and UCCF columns to the Sales Data Excel Import.
  • Added a Booking Type column to the Sales Data Excel Import

We have fixed the bugs and improved the quality of the STAX Application.

Please note that some of these features are subscription-based, while others are available exclusively to our Enterprise customers.

For further details, plan upgrades, or to enable these features for your account, please feel free to reach out to us at [email protected] and [email protected].